Executive Administrator

Jersey City, NJ
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Our client, a leading global financial services company, has approximately 200 million customer accounts and does business in more than 140 countries. They provide consumers, corporations, governments and institutions with financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management.

Job Purpose:
To provide professional and administrative services to the department head.

Key Responsibilities:

• Providing logistical support for hybrid working, shared desk space, working space requirements and booking.

• Preparation and formatting of word documents, spreadsheets, presentations, Biographies.

• Assisting with IT issues including logging tickets, setting up drives, processing Marketplace requests.

• Proactive diary maintenance.

• Arranging meetings and Zoom calls.

• Arranging for security passes, computer access and desk space for visitors to the New York /New Jersey Office.

• Booking Travel and Processing Expenses.

• Carrying out routine administrative tasks such as filing, printing, photocopying, and collating of information.

• Ordering supplies and processing invoices through Procure to Pay system.

• Processing and follow-up on Virtual Requests.

• Assisting in ad-hoc reports special projects as needed.

Development Value:

• Insight into the day-to- day operations within the New Activity Risk Management Team and the wider Risk Department.

• Opportunity to be a Change Champion for the hybrid working model in new shared office space.


• Substantial experience of operating in a similar team role in a professional services environment.

• Proven experience of working effectively in a challenging environment, adapting to changing circumstances, and responding to varying needs and priorities.


• Relevant experience at senior level within a corporate environment.

• Previous office administration experience preferably within a large and complex financial services or similar organization.

• Highly proficient in Microsoft Office.

• Consistently demonstrates clear and concise written and verbal communication skills.

• Demonstrated ability to quickly gain command of new systems.

• Self-motivated and detail oriented.


• Advanced knowledge of IT software packages including Word, Excel, PowerPoint, & Microsoft Outlook required.

• Ability to build excellent working relationships.

• Strong interpersonal and organizational skills.

• Attention to detail.

• Ability to multi-task effectively and efficiently.


• Strong communicator, both written and verbal.

• Capable of working under pressure with limited supervision.

• Strong organizational and administrative skills.

• Managing multiple priorities.
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